Sample Employee Handbook
and
ADA/FMLA Toolkits
Instructions for Use
This Sample Employee Handbook and the ADA and FMLA Toolkits have been prepared for use by municipalities in Texas whose Human Resources administrators are members of TMHRA. Active or Affiliate membership in TMHRA entitles the member to download the Sample Employee Handbook and the ADA and FMLA Toolkits at no charge. Only TMHRA members in the preceding categories may access these books.
The Handbook is in a Word format. After downloading, please review and, where necessary, revise policies to tailor to the City’s practices. Notice that there are three sections of policies:
- Policies You Must Have In Your Handbook
- Policies That Are Good To Have
- Optional Policies – depending upon whether your City is covered by the policy
TMHRA has negotiated a special discounted rate for which your City may obtain a legal review of your finished product, conducted by Lynn Pham & Ross, LLP. The cost for a legal review will be $1,000. In order to provide a review at this price, you must REDLINE OR TRACK CHANGES in your Word program. Your IT staff can advise you on how to do this.
You are not required to obtain a legal review from Lynn Pham & Ross, LLP, and you may rely on your City Attorney to conduct such a review. If you add policies on subjects not contained in the Sample Employee Handbook, they will be reviewed, if you wish, at a negotiated rate with Lynn Pham & Ross, LLP.
All elements may not apply to all jurisdictions. Do not use this Sample Employee Handbook as is without proper legal review
NOTE: For Civil Service and Collective Bargaining Cities Only
Where civil service or a collective bargaining agreement may alter a policy, a separate policy has been included for your use. You will need to select the appropriate option, depending upon whether the employees are civil service and/or covered by a collective bargaining agreement.
FMLA and ADA Toolkits
No legal advice has been provided to the City by TMHRA or Lloyd Gosselink Rochelle & Townsend, P.C. because the City downloaded and used the Family and Medical Leave Act (FMLA) and/or Americans with Disabilities Act (ADA) Toolkit. Any FMLA or ADA polices and/or procedures developed by the City should be reviewed and approved by the City’s legal counsel prior to formal adoption. Staff of Lloyd Gosselink Rochelle & Townsend is also available on an hourly rate basis to answer ADA or FMLA questions, and to review final policies/procedures.
ACKNOWLEDGEMENT:
Before downloading the Sample Employee Handbook and/or toolkits, you must download the “Acknowledgement” Form, sign it and fax to Lonne Parent-Smith, CMP, Senior Planning Services Coordinator, at TML at 512-231-7494. Upon receipt of the form, a password will be supplied to allow access to the books.
If you have already signed the Acknowledgement Form and received the password, click on Resources on the left-hand menu bar to access the books.